Preparing for Year-End IT Refresh: How to Recycle and Recover Value Responsibly

As the year draws to a close, many organizations begin planning their annual IT equipment refresh—replacing outdated systems, upgrading infrastructure, and improving efficiency.

At Evergreen IT Solutions, we help businesses turn this transition into an opportunity for financial recovery, data security, and environmental responsibility through our Certified IT Equipment Buyback Program and Sustainable Recycling Solutions.

Why Now Is the Perfect Time to Audit Your IT Assets

October marks the start of Q4, when companies finalize budgets and evaluate end-of-life technology. Conducting a thorough IT asset audit ensures you know exactly what’s being used, what’s idle, and what can be safely decommissioned.

An audit helps your organization:

• Identify underutilized or redundant devices

• Prevent data leaks by properly tracking all equipment

• Streamline storage and reduce clutter before year-end

• Plan responsibly for future IT purchases

  
  

Every decommissioned device represents potential recoverable value or a recorded expense if listed as a depreciating asset. With proper documentation, your accountant can confirm its retirement and removal from your books.

Evergreen IT Solutions provides a Certificate of Recycling for your auditing records and can take a full inventory of all equipment received, giving your team complete transparency and proof of proper decommissioning.

Recover Value Through Evergreen’s Buyback Program

Evergreen IT Solutions helps you turn decommissioned equipment into recoverable value. Through our Certified Buyback Program, you receive competitive credit per PO number while ensuring your hardware is reused or recycled responsibly.

Eligible assets include:

• Laptops, desktops, and monitors

• Servers, networking gear, and switches

• Data-center storage arrays

• Tablets and other mobile devices

  
  

Each device is processed with NIST 800-88 compliant data sanitization, ensuring every drive is wiped before reuse or recycling. Evergreen IT Solutions provides detailed tracking and documentation so your business stays compliant and secure throughout every step of the process.

Protecting Your Data and Staying Compliant

During an IT refresh, protecting sensitive data is critical. Evergreen’s certified destruction and erasure processes are designed to eliminate exposure risks. Every device is tracked by serial number and documented with a Certificate of Data Destruction for your compliance records.

We maintain the industry’s highest standards:

• R2v3 Certified – Responsible Recycling

• ISO 9001 – Quality Management Systems

• ISO 14001 – Environmental Management Systems

• ISO 45001 – Occupational Health & Safety

  
  

Sustainability Meets Smart Asset Management

Recycling responsibly supports your company’s ESG goals while contributing to a cleaner environment. Each device diverted from landfills conserves valuable materials like gold, copper, and aluminum—reducing your organization’s footprint and supporting a circular economy.

Think of it as a digital fresh start: declutter, organize, and enter the new year with clean asset records and a greener impact.

Get Started Before the Year Ends

Now is the perfect time to prepare for your year-end IT refresh. Let Evergreen IT Solutions help you manage your decommissioned assets responsibly while recovering value and meeting your sustainability goals.

Make the call today and make your upgrade season greener, smarter, and more secure.