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Tips for When You’re Moving to a New Office Space

Updated: Apr 28, 2022

Occasionally, corporate relocations happen. Whether they’re upsizing, downsizing, or moving to a different area, businesses must know how to correctly make this transition to keep their employees and information intact. Every company making this change must know these tips for when you’re moving to a new office space to avoid any potential issues.

Plan Early

You should plan for your transition months in advance. The more time you allow yourself, the smoother the transition. Make sure the new space is suitable for your company. Once you’ve decided on a new location, you can begin the transition process. This will involve informing employees, ordering new equipment, and phasing out the old office space.

Hire a Moving Company

Naturally, the big move will involve transporting equipment and company belongings. Ideally, you should hire a moving company months in advance. This will allow them to give you an accurate quote with their service. On top of this, this will reduce some of the stress with the move. Still, make sure whichever moving company you hire has experience with commercial relocations. It’s best to hire movers with experience in commercial properties than with residential properties as they will know how to properly make the change without damaging company property.

Update Equipment

Now’s a good time to update equipment. Place orders for new equipment one to two months in advance. This applies to computers, internet providers, phones, chairs, and furniture. Look for which items to replace, and then order new ones for the new building. Ultimately, you want an office that is up-to-date with technology to ensure fast and reliable productivity.

Properly Dispose of Old Electronics

On that note, that requires you to properly dispose of your old electronics. You cannot simply throw away your computers, monitors, or other corporate electronics—these can contain sensitive information, and tossing them greatly harms the environment. Whenever there is a company relocation, you should look for a local electronic recycler to properly dispose of your old electronics and decommission your data. Otherwise, improper electronic disposal causes air, water, and soil pollution and risks accessibility of your sensitive information to hackers and thieves.

Ensure Employee Responsibility

Make sure everyone understands the moving protocol to make the transition as smooth as possible. One way to do this is to make sure that everyone packs up their own desk. While this sounds obvious, many employees wait until the last minute to do this. For this reason, at about a month in advance, allow some time before the end of the workday to allow everyone to start packing. To make the move easier, place name cards or have a seating plan for each department or team.

With any corporate relocation, be sure to check us out at Evergreen IT Solutions for proper e-waste recycling in San Jose. As an R2 certified company, we ensure appropriate recycling for your old electronics that is environmentally safe and protects your data.

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