Updated: Apr 28, 2022
Every office today has a dedicated space for their computer systems and telecommunications. IT teams handle these structures for proficient operation throughout the day. So when an office relocates, this can cause serious logistical issues with transferring or destroying important data. Therefore, all companies in this position must read these top considerations when decommissioning a data center for proper recovery and cleanup policies.
Perform an Initial Data Audit
Start with a data audit. As the first step, this includes tracking and auditing all equipment and its respective data. A data audit details an exact inventory of your equipment and assets. From there, an ITAD service company decides which decommissioning method appropriately destroys these components. Also, the audit provides real-time reports for constant feedback access. ITAD providers perform these tasks accountably to ensure proper data destruction for your company.
Secondly, itemize your data assets. You must account for all hardware and software ready for decommissioning. An itemized asset list ensures organized management databases, complete with identifiable asset inventory. This includes both hardware and software items, like servers, firewalls, routers, networking gear, software licenses, and more. Configure this list with your management databases so as not to overlook anything. Then determine each item’s final designation: recovery or destruction.
Data Sanitation and Removal
Review the itemized asset list. A top consideration when decommissioning a data center is highlighting essential steps in the process since data destruction is an invaluable system. Sensitive data demands constant attention to assure the right assets are disposed of or recovered. When the decommissioning day arrives, tag each asset and backup all data. Migrate all applications before disconnecting equipment. Store all cables and hardware to prepare them for transportation. Digital certificates help with data sanitization and logistics, so keep this in mind. Additionally, an R2-certified data decommissioning company, like us, understands environmentally safe procedures for recycling and device destruction.
Clean Up and Recovery
Once the data destruction ends, clean up can begin. Reserve a dedicated space for packing assets specified in your list. Divide these items into groups based on reuse or refurbishment/recycling. Pack and label these items as categorized. Asset management software may help track during this stage, but follow the project plan for appropriate cleaning procedures, whether for offsite or on-site premises. Furthermore, IT and accounting teams must know asset disposal and sanitization requirements. As a certified ITAD provider, we provide a secure chain of custody along with certificates of destruction for each item. We’ll assist you with your recovery policy and comply with environmentally responsible recycling practices.
With that information, call us at Evergreen IT Solutions for optimal electronic recycling in San Jose. As an R2-certified company, we offer premium facility move-outs, data decommissioning, and electronic recycling programs for your office. We’ll streamline your IT asset disposition process and ensure smoother office migration. Call us today for more information, and we’ll be happy to assist you.